"The invoice approval circuit, that's a big bonus for us. The expense control is really optimized. That's one of the great things about Regate."
How the fast-growing Brakson Group improved its administrative and financial management by choosing Regate.
When Maëlle joined a rapidly expanding Brakson Group, she quickly realized that she would have to automate certain tasks without delay. With the help of the shared CFO and the accounting firm, she chose Regate. Today, this allows her to combine her three previous tools into one.
"You can set up automatic rules, and that's a real efficiency booster. I don't have to worry about those things (like posting format, for example) anymore: Regate handles it for me."
Benefits of Regate
Centralize the control of expenses
"Thanks to Regate, I can do on the same tool, on the same day, what I was forced to spread over 3 tools and a week before" , explains Maelle. All invoice processing steps are grouped together. This saves time, improves visibility and increases reliability.
It was important for the financial director to have real-time monitoring of the expenses of the various departments: "Our project for 2023 is to activate the budget module. But the approval circuit alone has already taken us a big step forward: we only pay what is validated."
Save time on management
The increasing volume of supplier invoices received, to be checked, entered and paid was becoming difficult to manage for Maëlle and Djémila: "With Regate, we have clearly divided this time in half!" The business continues to grow, but Maëlle now looks to the future with peace of mind.
"The video coding by the Regate teams in addition to the already powerful OCR gives us much better reliability. With far fewer errors than other tools."
His favorite features
Payment by batches
Being able to pay invoices from several suppliers at once is a strong point of Regate, for Maëlle and her colleague Djémila. They would no longer go back to the previous systems where each payment had to be made one by one.
"The advantage of using Regate is that all payments are reconciled automatically. That's really great!" explains Maëlle, who simply validates the reconciliations. "It's simple, the payments made via Regate are systematically correct!"
Notifications to the Chartered Accountant
On a bank transaction line or an invoice, Maëlle can notify the accountant when there is a concern or a question directly related. It is clear and fast for him. And it allows Maëlle and the firm to resolve most of the outstanding issues, well before the balance sheet.
"Regate allows our CFO to have a global view and centralized data."
The impact of Regate
in a few figures
of work time saved
supplier paid late
payments made on Regate automatically reconciled