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Supplier accounting
Supplier accounting

Automate your supplier accounting

With dematerialized invoices in Regate, the management and processing of your supplier invoices is automated and made simple, from receipt to payment.

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Manage your invoices with one tool from start to finish

Save time and be more efficient

Digitalize your invoices in one click, get them approved by the right people, schedule and validate payment directly from Regate!

Reliability and financial compliance

Thanks to a very powerful OCR and settings based on your accounting entries file (FEC), the right entries are generated automatically in your accounting.

Real-time control

Benefit from real time supervision of your supplier accounting - supplier debt, payment deadlines, etc. - for management as connected to reality as possible!

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Supplier accounting - Marguerite Duclos

"We use Regate every day. We enter all our supplier invoices into the software every morning.

Thanks to the set up done by the Regate team, our suppliers are already entered in the database and we save a lot of time when registering invoices!

It has really become our tool of choice for all our suppliers!

Marguerite Duclos
Head of Accounting at Tiller Systems by SumUp
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your expense invoices in one click

Regate provides you with numerous channels to dematerialize all your invoices:

- Email transfer

- Import into the platform

- Photo via the mobile application (with probative value thanks to a 2-star electronic signature)

- Automatic retrieval from your various supplier portals.

All your invoices are dematerialized and centralized in one place, to the delight of your accountant or chartered accountant!

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Regate interface element
Regate interface element


your management by defining rules and approval circuits

Thanks to its intelligent rule engine, Regate automates your recurring tasks and adapts to your company's organization.

Simplify the approval of your invoices by defining your own approval channels: Regate automatically notifies and reminds approvers.

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as you wish directly from Regate

You can securely launch all your payments from Regate. Click on your bills and pay them in one click. This feature is compatible with all banks. 

SEPA transfer, instalment payments, batch payments, corporate payment cards, virtual cards... no need to log in to your bank account! Just program, validate and pay on time.

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Regate interface element
Regate interface element

Designed to integrate

with your accounting software

Regate learns from your actions and generates the correct accounting and costing entries directly in your accounting records.

It's the end of tedious and time-consuming file transfers. Regate synchronizes with the majority of accounting software on the market for up-to-date accounting in real time.


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Do the credentials imported into Regate have evidential value?

In the context of invoice dematerialization, an imported document (expense report or invoice) is considered a reliable audit trail in certain cases: - If it is photographed with the mobile application and respects the conditions for digitization (colors, legibility...), then the paper format is no longer necessary. - If the document is imported into Regate (without going through the mobile application), then the paper format must be kept which has evidential value. - If the document is not secured before being imported into Regate, then a reliable external audit trail is required. - If it is a secure electronic invoice, then it will have evidential value in Regate if Regate is able to verify the security. For outgoing invoices, - Those created in Regate have evidential value. - Those created outside Regate, but added and signed in Regate, have evidential value. - Those scanned and imported into Regate require a reliable audit trail and the retention of the paper format.

Can we find the invoice history, a reliable audit trail and accurate time stamping of invoices in Regate?

Yes, thanks to the digitization of supplier invoices, a complete history is available in Regate for each invoice with a precise time stamp of who processed which invoice and when. Reliable audit trails are just a click away.

How reliable is the automatic reading of invoices via OCR in Regate?

The automatic reading of invoices via Regate is extremely reliable thanks to a very powerful OCR system combined, when necessary, by a video-coding check carried out manually by the Regate teams. With this manual verification Regate offers unique added value compared to other supplier invoice management software providers. Its purpose is to guarantee an unparalleled degree of confidence by hugely limiting the risk of error.

Is it possible to manage invoices in foreign currencies with Regate?

The management of supplier invoices in foreign currencies is of course possible in Regate: the OCR, then the video-coding means the currency of each invoice is recognized, ensuring the invoice is processed reliably.

Can I do cost accounting with Regate? Is it possible to break down the cost allocations?

Yes, with Regate, it is possible to break down the cost allocations according to the codes defined during the setup phase. It is also possible to add as many cost accounting axes as is relevant. Regate allows you to perform accurate and automated cost allocation in order to serenely manage your company while saving time. The management controllers have access to this information and can easily control the cost accounting.

Can I set up different approval circuits for supplier invoices with Regate?

Regate allows you to create a multitude of very flexible approval rules to fit the organization of each company. Thus, it is possible to have one or more people approve, in parallel or in succession, according to thresholds, the means of payment used, the type of invoice, or even the analytics, and many other criteria.


Implementing effective management of expenses in SMEs

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No technical development on your part is required. Our teams take care of everything to help you set up your Regate interface to fit your needs.

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